Officer Roles

Adapted from this.

President:

• Presides over meetings of the organization
• Facilitates executive board meetings
• Prepares and files any report required
• Appoints committee chair people Represents organization at official functions
• Maintains contact with organization adviser, alumni, university, and (inter)national organization

Vice President:

• Assumes the duties of the President in his or her absence
• Directs Constitutional updating and revisions
• Facilitates election of officers & recruits new members
• Serves as a spokesperson for the organization
• Serves as a secondary signatory on financial accounts
• Assists all executive officers
• Coordinates executive board officer transitions
• Represents organization at official functions
• Remains fair and impartial during organizational decision-making processes

Secretary:

• Obtains appropriate facilities for organization activities
• Keeps a record of all members and activities of the organization
• Prepares an agenda with the President for all meetings and notifies members of meetings
• Prepares organization's calendar of events
• Keeps the organization informed of both organizational and university business
• Keeps and distributes minutes of each meeting of the organization
• Creates and distributes agendas for each meeting of the organization
• Maintains attendance at all meetings
• Maintains organizational records, storage, and office
• Handles all official correspondence of the organization

Treasurer:

• Is familiar with accounting procedures and policies
• Serves as the primary signatory on financial accounts
• Serves as chair of the finance committee
• Pays organization bills and collects organization dues
• Keeps all financial records of the organization
• Prepares an annual budget and all budget requests for funds
• Prepares and submits financial reports to the members
• Maintains a financial history of the organization
• Provides advisor with summary of financial records at the end of the academic year
• Advises members on financial matters (i.e. vendors, ticket selling procedures)
• Prepares purchase orders, requisition forms, or supply requests
• Coordinates fundraising drive
• Coordinates solicitations
• Maintains an inventory of all equipment and its condition

All executive members also:

• Represent organization at official functions
• Remain fair and impartial during organization decision making processes
• Performs other duties as directed by the President

Other Optional Roles:

• Parliamentarian
• Programming
• Recruitment
• Marketing/Public Relations
• Community Service Director
• Historian